Event Scheduling

Each event can have one or more scheduled date and time slots, each with its own capacity limit. This flexibility supports single-day workshops, multi-day camps, and recurring sessions.

Adding a Schedule

1. When creating or editing an event, go to the Schedule section
2. Click Add Schedule
3. Set the date and start time
4. Set the end time
5. Set the maximum number of participants for this slot
6. Click Save

Multiple Slots

If your event runs across multiple days or has multiple sessions, add a separate schedule entry for each one. For example, a weekend camp might have:

• Saturday 9:00 - 12:00 (30 participants max)
• Saturday 13:00 - 16:00 (30 participants max)
• Sunday 9:00 - 12:00 (30 participants max)

Capacity Limits

Each schedule slot has its own capacity limit. Once a slot is full, participants can no longer register for that specific time. Setting realistic capacity limits ensures a quality experience for participants.

Editing Schedules

You can edit dates, times, and capacity for existing schedule entries. Be cautious about changing schedules for events that already have registrations, as participants will need to be aware of any changes.

Tips

• Set capacity limits based on the space, equipment, and attention you can provide
• For popular events, consider adding extra sessions rather than increasing capacity beyond what you can manage
• Leave buffer time between back-to-back sessions for setup and transitions